Ledger & cash flow
Record every dollar received and paid, categorize it, and allocate each entry to a specific team or keep it club-wide. See your running balance at a glance.
For club treasurers & boards
The books for your sports club, finally in one place.
VarCentral helps volunteer treasurers and boards of amateur and youth sports clubs track every dollar — income, expenses, budgets, and cash flow — right down to each team.
Runs in your browser. Your club's data stays on your own device, and you can export a backup anytime.
Data stays in your browser
One-click backups & CSV export
Per-team budgets & allocations
Board-ready reports
Everything a club's finances need — nothing it doesn't
VarCentral is built for the realities of volunteer-run clubs: shared duties, seasonal budgets, many teams, and a board that needs clear answers.
12-month cash-flow forecast
Combine dated actuals from your ledger with planned monthly inflows and outflows to see where the club's cash is headed across the season.
Teams, budgets & break-even
Give each team its own budget, recommend fair fees, and calculate break-even registrations and the fee per athlete needed to cover costs.
Rosters & tuition
Keep an athlete roster for each team and reconcile expected tuition against the receipts actually recorded in the ledger. Export a tuition roster anytime.
Fundraising & sponsorships
Track campaigns and goals, manage sponsorship packages and commitments, and send editable donation acknowledgments and outreach templates.
Event economics
Plan tournaments and events, calculate the registrations you need to break even, and compare expected margins before you commit.
Operations calendar
Track seasonal milestones, deadlines, ownership, and progress on a club operations calendar so nothing slips between volunteers.
Board-ready reporting
Generate a printable, board-ready financial summary from your saved data, with actual income and expenses broken out by team.
Payroll-prep worksheets
Keep personnel records for coaches, staff, and board members, review W-2 vs. 1099 classification, and export preparation worksheets for tax time.
Your data, your control
Everything saves locally in your browser. Export full JSON backups or CSV files for the ledger, roster, calendar, reports, and year-end summary.
Three editions. Pick the one that fits your club.
Every edition includes the full finance toolkit — ledger, cash flow, team budgets, rosters, fundraising, events, and board reporting. The Complete Edition adds a full board-governance workspace.
Starter
The full finance toolkit for a club getting its books organized.
$—/season
Pricing TBD placeholder — final pricing to be confirmed
- Ledger & 12-month cash-flow forecast
- Per-team budgets & income/expense allocation
- Rosters, tuition & fundraising
- Board report & backups
Pro
The complete finance toolkit for an established, multi-team club.
$—/season
Pricing TBD placeholder — final pricing to be confirmed
- Everything in Starter
- Sponsorship packages & commitments
- Event economics & enrollment scenarios
- W-2 / 1099 prep worksheets
Complete
Finance plus a full board-governance workspace for the whole board.
$—/season
Pricing TBD placeholder — final pricing to be confirmed
- Everything in Pro
- Board meeting minutes editor
- Attendees, formatting & full-screen editor
- Export minutes to Word & print to PDF
| Capability | Starter | Pro | Complete |
|---|---|---|---|
| Ledger & cash-flow forecast | Yes | Yes | Yes |
| Per-team budgets & allocation | Yes | Yes | Yes |
| Rosters & tuition reconciliation | Yes | Yes | Yes |
| Fundraising campaigns & goals | Yes | Yes | Yes |
| Sponsorship packages & commitments | Yes | Yes | Yes |
| Event economics & break-even | Yes | Yes | Yes |
| Enrollment & cost scenarios | Yes | Yes | Yes |
| Operations calendar & milestones | Yes | Yes | Yes |
| Board-ready report | Yes | Yes | Yes |
| W-2 / 1099 prep worksheets | Yes | Yes | Yes |
| Backups & CSV export | Yes | Yes | Yes |
| Board meeting minutes editor | — | — | Yes |
| Export minutes to Word / PDF | — | — | Yes |
Launch links open the app directly in your browser. No account or install required to try an edition.
Frequently asked questions
Who is VarCentral for?
Volunteer treasurers, board members, and administrators of amateur and youth sports clubs and teams who need to track club money clearly — without accounting software built for large businesses.
Where is my club's data stored?
Each edition runs in your web browser and saves your data locally on the device you use it on. It is not a shared bank account and does not move money. We recommend exporting a JSON backup regularly, and before switching browsers or devices.
What's the difference between the editions?
All three editions share the full finance toolkit: ledger, cash-flow forecast, per-team budgets and allocation, rosters, fundraising, sponsorships, event economics, the operations calendar, board reporting, and backups. The Complete Edition additionally includes a full board meeting minutes editor with formatting, attendees, and export to Word or PDF. Starter and Pro are positioned for clubs at different stages; your team can confirm the final tier boundaries and pricing.
Can I allocate income and expenses to specific teams?
Yes. On each ledger entry you choose a team to allocate it to, or mark it Club-wide for general operations. Actual income and expenses are then totaled by team, and unassigned entries stay club-wide until you edit them.
Does it handle fiscal years and different currencies?
Yes. You can set a calendar year (Jan–Dec) or a custom fiscal year, and choose your currency (including USD, CAD, and GBP) in Settings.
Can I export data for our accountant or board?
Yes. You can export CSV files for the ledger, tuition roster, calendar, reports, and year-end summary, print a board-ready report, and download a full JSON backup. The Complete Edition can also export board minutes to Word and PDF.
How do we get started?
Launch any edition above to try it in your browser, then contact The Portland Company at [email protected] to set your club up.
Get your club's books in order this season.
Try any edition free in your browser, or reach out and we'll help you pick the right fit for your club.